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On-Site Evaluations for Community Partners (Clinics & Agencies)
Bring autism and ADHD diagnostic evaluations to your site through scheduled assessment days—BVPS coordinates intake, on-site flow, and documentation timelines.
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Host Neurodevelopmental Evaluation
Days at Your Clinic or Agency

Burns Virtual Psychological Solutions (BVPS) is based in Texas and partners with clinics, schools, and agencies to host on-site neurodevelopmental evaluation days for individuals who need initial or updated autism and/or ADHD diagnostic evaluations for service authorization, treatment planning, or care coordination. When your organization supports multiple clients who need evaluations, our team can travel to your location and complete assessments on-site in a familiar, structured setting.
This partnership model helps your organization:
  • Increase evaluation capacity through planned scheduling blocks (half-day, full-day, or multi-day)
  • Streamline operations with an established intake process and coordinated on-site flow
  • Support documentation needs for re-authorization, care planning, and coordinated services
  • Reduce bottlenecks and waitlists by creating predictable evaluation availability
  • Minimize disruption by completing assessments in a consistent, familiar setting for clients
  • Coordinate schedules efficiently across the agency, family, and BVPS to support a smooth evaluation process
Private pay. Families work directly with BVPS. No referral incentives.
book free consultation
Why Choose Burns Virtual Psychological Solutions?
Who Its For
Who This Partnership Model Is For
On-site evaluation days are ideal for organizations supporting multiple children, teens, or adults who may benefit from neurodevelopmental evaluations, including:
  • ABA organizations and therapy agencies
  • Private schools and specialized education programs
  • Concierge pediatrics practices
  • Group homes and residential programs
  • Multidisciplinary clinics and specialty practices
  • Community agencies and care coordination programs
If you regularly encounter waitlists, travel barriers, or recurring documentation needs, an on-site evaluation day can be an efficient solution.
Explore whether an on-site evaluation day is the right fit for your organization.
Request an Evaluation Day
How It Works
How On-Site Neurodevelopmental Evaluation Days Work
Scheduling Blocks
We plan evaluation days using half-day, full-day, or multi-day blocks based on the number of individuals and assessment needs. Some partners schedule a one-time event, while others schedule recurring dates to reduce wait lists over time.
Intake Flow
BVPS manages intake directly with families. This includes collecting background information, records, and required forms, as well as supporting families in completing pre-visit questionnaires and rating scales when appropriate. Our goal is to make the on-site day focused, organized, and clinically efficient.
Hosting Model
Your organization hosts the evaluation location. BVPS clinicians arrive with testing materials and a coordinated plan for day-of flow. When needed, we can help identify a nearby private space if your site cannot provide the required privacy or room setup.
Coordination Process
BVPS works closely with a designated point of contact at your organization and directly with families to keep scheduling organized and the evaluation process moving smoothly.
We coordinate:
  • Evaluation-day schedule format and timing
  • Family availability and appointment logistics
  • Space and privacy requirements
  • Client flow and transitions
  • Documentation expectations and timelines
See how an on-site evaluation day could work for your organization.
Book Free Consultation
Pricing & Travel Approach

BVPS offers a private-pay model for on-site evaluation days. Families work directly with BVPS for intake, consent, services, and payment. No referral incentives or compensation are offered or provided.

  • Travel costs are planned in advance and handled transparently.
  • When multiple evaluations occur in the same block, travel-related expenses may be distributed across participating families (when applicable).
  • A  travel estimate is shared during planning so your organization can set clear expectations.
  • Travel planning varies by location (Texas, California, and PSYPACT participating states)—see “Where We Travel” for current coverage.
  • Specific evaluation pricing and travel estimates are provided during scheduling.
Request Dates & Travel Estimate
What the Host Provides

To support privacy, efficiency, and a smooth evaluation flow, the host organization provides:

Space Requirements
  • At least two quiet, private rooms suitable for testing
  • A table/desk and seating
  • Minimal interruptions and controlled noise/traffic
Privacy Considerations
  • A setup that supports confidentiality (no shared disclosure of personal health information)
  • A plan for check-in and transitions that protects privacy
  • A waiting-area option when appropriate (based on your layout and client flow)
Basic Setup Needs
  • Reliable Wi-Fi for secure communication or forms
  • A day-of point-of-contact for coordination (non-clinical)
  • Basic on-site support for locating rooms and managing flow

BVPS provides a simple checklist before the scheduled date so your team knows exactly what to prepare.

Where We Travel
BVPS schedules on-site evaluation days in Texas, California, and PSYPACT participating states. See our service area map below for current coverage.
Alabama
Arizona
Arkansas
California
Colorado
Connecticut
Delaware
District of Columbia
Florida
Georgia
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Maine
Maryland
Michigan
Minnesota
Mississippi
Missouri
Nebraska
Nevada
New Hampshire
New Jersey
North Carolina
North Dakota
Northern Mariana Islands
Ohio
Oklahoma
Pennsylvania
Rhode Island
South Carolina
South Dakota
Tennessee
Texas
Utah
Vermont
Virginia
Washington
West Virginia
Wisconsin
Wyoming
Become a Community Partner
If your clinic, school, or agency supports multiple clients needing autism or ADHD evaluations, BVPS can help you host an on-site evaluation day with organized intake, efficient scheduling blocks, and transparent travel planning.
Trusted by schools, clinics and community organizations across multiple states.
    IDEAL FOR:
  • ABA Agencies
  • Schools, districts, and student support teams
  • Therapy centers and multidisciplinary providers
  • Community agencies and family resource organizations
Interested in hosting an on-site evaluation day?
Become a Community Partner Schedule consultation
Private pay. Families contract directly with BVPS. No referral incentives.
Frequently Asked Questions
Do you offer referral incentives or compensation?

No. This partnership is strictly about improving access to evaluations for the families we serve. BVPS does not offer referral incentives, kickbacks, commissions, or compensation of any kind for sending clients their way. Your role as a host site is to provide a setting and help coordinate logistics—not to receive financial benefit from referrals.

How is privacy handled on-site?

Privacy is treated as a priority from planning through the evaluation day. BVPS provides a space and workflow checklist so we can set up rooms in a way that supports confidentiality. Evaluations are completed in private rooms, with scheduling designed to reduce overlap in hallways and waiting areas. Intake paperwork and clinical information are handled directly between the family and BVPS, and we avoid collecting or sharing private clinical details unless a family has provided written consent for information exchange.

Who handles intake, consent, and scheduling?

BVPS manages the full clinical intake and consent process directly with each family, including forms, records requests, rating scales, and appointment confirmations. As the hosting organization, your role is to identify families who may benefit, share the opportunity, and connect interested families to BVPS’s intake process. Once the family engages, BVPS takes over scheduling and clinical coordination so your team isn’t burdened with paperwork or back-and-forth appointment management.

What does scheduling typically look like?

Scheduling is organized in planned blocks based on the number of evaluations and the type of testing needed. Evaluation days may be structured as a half-day, full-day, or multi-day event. BVPS works with the host agency ahead of time to map the day’s flow (arrival timing, room use, transitions, and breaks) so we can keep the environment calm and predictable. If we anticipate recurring needs, we can also explore recurring evaluation days to reduce ongoing waitlists.

What turnaround time should we expect for reports?

Report turnaround time is typically 14 business days. In more complex cases, it may take up to 21 business days, although that is rare. Timelines can vary depending on factors such as case complexity, the type of evaluation, and how quickly records and rating scales are returned. During the planning process, BVPS will provide clear expectations so families understand what to expect. If your organization needs documentation for service authorization or care planning, we can also help clarify timing and how any optional information-sharing may occur with the family’s consent.

Can our staff observe the evaluation or participate during testing?

In most cases, no. To protect privacy and maintain the integrity of standardized testing, evaluations are typically conducted one-on-one between BVPS and the client (and a caregiver when clinically appropriate). If staff involvement would be helpful for coordination (for example, supporting transitions or ensuring the space stays quiet), we can assign a non-clinical point of contact for day-of logistics. Any clinical participation or observation would only be considered if it’s clinically appropriate and explicitly authorized by the family in writing.

Will BVPS share results or reports with our organization?

Reports and clinical findings are shared directly with the family, since families work directly with BVPS. If a family wants your organization to receive the report, BVPS can share information only with the family’s written consent and in a way that supports confidentiality. We can also coordinate consent-based communication pathways in advance (for example, where families want results sent, who should receive them, and what format is acceptable).